1. Become an importer of organic products
Consult the essential information to become an organic exporter here.
What is your organic activity?
You import organic products from outside the European Union. Importing organic products is based on a system of recognition of equivalence. Either the country you are importing from is recognised as an ‘equivalent country’ or the inspection body is recognised by the European Union for equivalence purposes.
What information is essential to start your business as an importer of organic products?
Imports are governed by European Regulation RE 2023/2785. en RE 2021/2306 which complement RE 2018/848. Since 31 January 2020, as the UK is no longer part of the EU, imports from the UK are governed by Regulation 2196/2020. They specify all the applicable modalities for your activity.
Any organic product from a non-European country must always be accompanied by an eCOI – Certificate of Inspection. This is an audit certificate (batch certificate) issued via the TRACES platform for each customs clearance. This document ensures the traceability of the product and will enable it to retain its organic status during customs clearance. It is essential that you apply for your certificate and have it signed in box 18 before the goods leave the country of origin.
The UK is a special case. Following Brexit, importing from this country is akin to importing from a Third Country. Therefore, your company will also have to be registered as an ‘Importer of organic products’ on TRACES and must mention your certification body. Your products imported from the UK will need to be accompanied by an electronic certificate of inspection (eCOI) issued in TRACES and signed by your UK supplier’s certification body. If you are importing UK products from an EFTA country (Switzerland, Iceland, Norway, Lichtenstein), the eCOI is not required. The annual European organic certificate remains sufficient.
More information on TRACES can be found in the user manual(English version).
Are you an importer in Flanders?
Are you an importer in Wallonia, Brussels or the Grand Duchy of Luxembourg? Find out your tariff.
What is the procedure for your organic audit?
The organic audits carried out by a CERTISYS auditor are based on European Regulations and Regional Decrees. They include checking:
- Your organic declaration, your registration with the FASFC, the presence of procedures, etc.
- The organic guarantee of your suppliers based on their organic certificates. Ask your supplier for a copy of the certificate and check its validity date when placing orders
- The procedure for receiving organic products: is this procedure in place?
- Product traceability: is traceability respected? (Presence of original labels, transport documents)
- Storage facilities: is storage carried out enabling conditions of identification and separation and does it guarantee the traceability of organic products? Is a cleaning procedure in place, compliant and properly implemented to avoid contamination?
- Separation measures for mixed businesses: are conventional and organic products separated properly?
- The quantities of products bought and sold must tally.
- The presence of import procedures
- The information in TRACES
The organic-related communication (important point covered by the Regulation)
- Labelling, data sheets, flyers, catalogues, website, etc.
The origin of the products you import will determine which items are audited.
The following are the different possible scenarios:
- The product comes from a European country but not from the European Union (Switzerland, Iceland, Norway, Lichtenstein). In this case, there is an automatic equivalence. The CERTISYS auditor checks the organic certificate issued by a recognised auditing body in these countries, the transport documents, invoices, delivery notes, labels, export quantities, etc. An eCOI is not necessary in this case.
- The product comes from a country recognised by the European Union (e.g. Tunisia) or from a country where the auditing body is recognised by the EU for equivalence purposes. The CERTISYS auditor checks the organic certificate and the eCOI issued by the recognised auditing body of the country concerned, the transport documents, invoices, delivery notes, labels, the tally between the exported quantities, the batch number and the correct processing of the eCOI in TRACES.
Important point in the Regulation
Labelling, data sheets, flyers, catalogues, website, etc.
- Certificates and guarantees from suppliers
- All records and registers (cleaning, separation, etc.)
- Import procedures
- Incoming documents (delivery notes, transport documents, purchase invoices) and outgoing documents (delivery documents, sales invoices)
- The complaints register
- COIs
Your info pack to become an organic importer
Some useful information
- Who is CERTISYS?
- What are the organic figures per sector of activity at CERTISYS? Find out in our annual report.
- What is your fee as an organic importer? Simulate your quote online!
- Do you want to use the CERTISYS mark? Find out more in our “Document for the use of the Certisys mark“.(French Version)
Your documents to complete to open your organic certification file with CERTISYS
How to send
Send us the two documents above by e-mail in PDF format to info@certisys.eu
Please note
Please note that you are still required to submit your organic activity notification request.
To do this, go to the website of the relevant administration:
Your other useful documents as an organic importer
- Model of procedure in case of doubt to guarantee the conformity of your products.
- Model of the complaints register.
- Model of standard import procedure.
- Information on TRACES can be found on the FAQ and Getting Started pages of the TRACES platform.
- Are you importing from the UK? You can find more information about Brexit on the following websites:
- The DEFRA (Department for Environment, Food and Rural Affairs) FAQ
- The DEFRA website
- The Belgian FPS Economy website
- Belgian FPS Finance website
2. Becoming an exporter of organic products
Before exporting your products, ask your importer about the requirements of the importing country. They vary from country to country and change over time. This will ensure that your information is correct and up to date. You can also find country-specific export information at OrganicExport.INFO
What is your organic activity?
You export organic products to a country outside the European Union.
What information is essential to start your business as an exporter of organic products?
If you are exporting organic products to the UK, you will need to adjust your organic certification and notify CERTISYS of your export activity. If this is not yet the case, contact your auditor.
You will need a specific Certificate of Inspection in paper form – the ’GB COI’ :
- From 1 January 2021, if your business is based in a Third Country
- From 1 February 2027, if your business is based in an EU Member State
The British authorities will eventually develop an electronic import system to replace the paper system.
You will need to complete a GB COI, with the help of your UK customer, for each batch you export. If your consignment is split during customs clearance, you will need to complete a ‘GB COI extract’ .
Contact certification@certisys.eu and enter ‘GB COI’ as the subject of your e-mail. You will need to make a scanned copy of your signed GB COI available to the port customs authorities on the consignment’s arrival.
The GB COI, the extract from the GB COI, the explanatory notes and step-by-step guidance can be downloaded here:
You will find herewith all general information describing the conditions for trade in organic products between the European and American markets.
If you opt for the equivalency system, you will find below:
- NOPIC application procedure
- Application form: to be sent to Certisys through an export certificate request in MyCertisys
Please contact us, if you need more information on this subject.
Japan has recognised the European Organic Regulation as equivalent to its regulations for plant-based products. This means it is possible to export EU certified organic plant-based products to Japan. This is not the case for animal products. The products must be accompanied by a batch certificate issued by CERTISYS.
You have to include the Japanese organic logo on your products. Contact your importer in Japan to establish a contract to clarify responsibility for proper use of the logo.
You can find more information on the website of the MAFF(Ministry of Agriculture, Forestry and Fisheries).
There is equivalence between European organics and Korean organics.
The South Korean regulation has been recognised by the European Commission as equivalent to the European regulation for product category D (processed organic food). Processed products produced according to European regulations are also recognised as equivalent by the South Korean Authorities. This should facilitate the import and export of certified organic products from South Korea.
In order to export your organic products to Korea, you will need a batch certificate. You can request this via MyCertisys. The certificate code must be printed on the product packaging.
Consult the ‘New labelling requirements for exports to Korea’ provided by DG Agri.
Organic products certified according to the EU Regulation and exported to Canada can feature the ‘Canada Organic’ logo. Please note that organic products exported to Canada must comply with Canadian labelling requirements.
You can find all the information you need to export to this country on the website of the Canadian Food Inspection Agency and the FiBL.
Bio Suisse is the private label for the Swiss organic market. The criteria established by Bio Suisse are additional to those of the European organic label.
You can find the Swiss regulations (RX2025) and more information on the Bio Suisse label here, on the website of Bio-suisse.
Consult the latest news about official Swiss regulations here.
CERTISYS is recognised and authorised by Bio Suisse.
Are you an exporter in Flanders? Find out your tariff.
Are you an exporter in Wallonia, Brussels or the Grand Duchy of Luxembourg? Find out your tariff.
What is the procedure for your organic audit?
The organic audits carried out by a CERTISYS auditor are based on European Regulations and Regional Decrees. They include checking:
- Documents relating to your organic activities
- Your declaration, your registration with the FASFC, the presence of procedures, etc.
- The organic-related communication (important point covered by the Regulation)
- Labelling, flyers, catalogues, website, etc.
What important documents should you keep and prepare for your organic audit?
- Certificates and guarantees from suppliers
- All records and registers (cleaning, separation, etc.)
- Receipt and production sheets
- Incoming documents (delivery notes, purchase invoices) and outgoing documents (delivery documents, sales invoices)
- The complaints register
Your info pack to become an organic exporter
Some useful information
- Who is CERTISYS?
- What are the organic figures per sector of activity at CERTISYS? Find out in our annual report.
- What is your fee as an organic importer? Simulate your quote online!
- Do you want to use the CERTISYS mark? Find out more in our “Document for the use of the Certisys mark“.(French Version)
Your documents to complete to open your organic certification file with CERTISYS
How to send
Send us the two documents above by e-mail in PDF format to info@certisys.eu
Please note
Please note that you are still required to submit your organic activity notification request.
To do this, go to the website of the relevant administration:
